Hospitality Knowledge Center
Explore our verified library of Hospitality transactions. Every entry is reviewed for IFRS compliance and real-world accuracy by our technical accounting team.
Hotel Room No-Show Fee
Recording revenue when a guest fails to arrive and their credit card is charged for the first night.
Guest Advance Deposit (Booking)
Recording a cash deposit received from a guest for a future stay.
Daily Night Audit: Room Revenue
The daily entry to recognize revenue from guests currently in-house.
Daily Night Audit: Incidental Charges
Recording charges for laundry, phone, or movie rentals posted to guest rooms.
Guest Check-out (Credit Card Payment)
Clearing the guest folio when they pay by card at the front desk.
Transfer to City Ledger (Direct Billing)
Moving a guest balance to City Ledger when a corporate client is billed directly.
Guaranteed No-Show Revenue
Recognizing revenue for a pre-paid room when the guest fails to arrive.
Front Desk Cash Float Establishment
Setting up the initial cash drawer for the receptionists to make change.
Night Audit Cash Shortage
Adjusting for a discrepancy when the actual cash collected is less than the POS report.
Guest Currency Exchange Service
Recording a transaction where the hotel exchanges USD for local currency for a guest.
Early Departure Penalty Fee
Charging a guest for leaving their stay earlier than the booked dates.
OTA Merchant Sale (Expedia Model)
Recording a booking where the guest pays the OTA, and the OTA pays the hotel net of commission.
OTA Agency Commission Accrual (Booking.com)
Accruing the commission expense for guests who stayed during the month but haven't been invoiced by the OTA yet.
GDS Transaction Fee Recording
Recording the per-reservation fee charged by systems like Sabre, Amadeus, or Travelport.
Wholesale / Tour Operator Billing
Recording room revenue for a tour operator at a pre-negotiated 'Net' rate.
Credit Card Merchant Fee (Direct Deduction)
Recording the bank's commission on guest credit card payments.
Travel Agent Commission Payout (Direct)
Paying a local travel agency for a group booking they brought to the hotel.
OTA Accelerator / Marketing Fee
Recording the extra commission paid to an OTA to boost the hotel's search ranking.
Guest 'Walk' Expense (Overbooking)
Recording the cost of sending a guest to another hotel due to an overbooking error.
OTA Commission Reversal (No-Show)
Reversing an accrued commission because an OTA guest did not show up and was not charged.
Channel Manager Software Subscription
Monthly fee for the software that syncs rates across Expedia, Booking.com, and the Website.
Restaurant Sale (Charge to Room)
Recording a guest meal that is posted to their room folio rather than paid in cash.
Distribution of Staff Service Charge
Recording the payout of collected service charges to employees via payroll.
Internal Transfer: Staff Meals
Moving the cost of food from the F&B department to the HR/General Admin department for employee dining.
Daily Mini-Bar Revenue Posting
Recording the consumption of snacks and drinks from the guest room mini-bar.
F&B Wastage & Spoilage Recording
Adjusting inventory for food that was prepared for a buffet but not consumed and cannot be reused.
Complimentary Breakfast (Room Package)
Internal accounting to credit the F&B department for 'free' breakfasts included in a room rate.
Purchase of Beverage Inventory (Alcohol)
Recording the bulk purchase of wines and spirits for the hotel bar.
Crockery & Glassware Breakage
Expensing broken plates, glasses, and cutlery from the restaurant floor.
Banquet Deposit Recognition (Event Day)
Converting a wedding or conference deposit into revenue once the event occurs.
Kitchen Fuel (LPG/Gas) Accrual
Recording the estimated cost of gas used in the kitchen before the utility bill arrives.
Meeting Room Rental Revenue
Recording the pure rental fee for a conference hall or ballroom.
AV Equipment Hire (Outsourced)
Recording the revenue and cost when the hotel hires AV equipment from a 3rd party for a guest.
Event Cancellation Fee
Recognizing revenue when a client cancels a wedding or event and forfeits their deposit.
Group Attrition Fees (Room Block)
Charging a corporate group for failing to fill the minimum number of rooms promised in their contract.
Vendor Commission (Kickback Income)
Recording a commission received from a florist or photographer for recommending them to a wedding couple.
Delegate Day Rate (DDR) Splitting
Splitting a single package price (e.g., $75 per person) between room rental and food.
Transfer to Master Account (Group Billing)
Moving individual guest room charges to a single 'Master Folio' to be paid by the corporate sponsor.
Exhibition Booth Space Rental
Recording revenue from vendors who rent small areas in the lobby or foyer for displays.
Internal Departmental Meeting (Cross-Charge)
Charging the Marketing department for holding their annual strategy meeting in a hotel conference room.
Banquet Casual Labor Accrual
Recording the cost of temp workers hired specifically for a one-night gala event.
Base Management Fee Accrual
Recording the monthly fee paid to the hotel management company (usually % of Total Revenue).
Incentive Management Fee
Recording the performance-based fee paid to management based on GOP targets.
Franchise Royalty Fee Payment
Recording the monthly royalty fee paid to the brand for using their name and systems.
Guest Loyalty Program Assessment
Recording the cost the hotel pays to the brand when a guest earns points during their stay.
Loyalty Point Redemption (Reimbursement)
Recording revenue when a guest stays for 'Free' using points and the brand reimburses the hotel.
Linen and Terry Amortization
Monthly expense for the gradual wear and tear of bedsheets and towels.
FF&E Reserve Funding (Capex)
Setting aside cash for future replacement of Furniture, Fixtures & Equipment.
Complimentary Room for Influencer/PR
Internal tracking of the cost of providing a free room for marketing purposes.
Outsourced Laundry Service Bill
Recording the monthly cost of an external company washing the hotel's linen.
Global Marketing Fund Assessment
Recording the fee paid to the brand to fund global TV ads and the central website.
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