After-School / Extended Day Care Revenue
Recording fees for childcare provided before or after standard school hours (K-12).
| Account Name | Type | Debit ($) | Credit ($) |
|---|---|---|---|
| Cash / Parent Receivable | Asset (+) | 400.00 | - |
| Program Revenue: Childcare | Revenue (+) | - | 400.00 |
💡 Accountant's Note
Common in private K-12 schools. This is a separate revenue stream from core tuition.
Practitioner & Systems Framework
💻 ERP Architecture
After-school care fees are billed monthly (or per session) through the school's billing system, separate from academic tuition. Revenue is recognised as the care is provided (daily or monthly). Prepaid care packages (blocks of hours purchased in advance) are deferred and released as sessions are used. The programme typically has its own cost centre to track staffing, materials, and facility costs against programme revenue. Government childcare subsidies (where applicable) are recorded as a separate revenue stream.
⚠️ Audit Flags
Auditors confirm that prepaid care package balances are properly deferred and not recognised in full upon payment. Test that the attendance records support the revenue recognised — if a child was absent, the school may owe a refund or rollover depending on the programme terms. Verify that staff-to-child ratios comply with government childcare licensing requirements — non-compliance could risk the programme's licence and revenue stream.
📄 Required Documentation
Childcare billing records, attendance registers, prepaid package balance schedule, government licensing confirmation, government subsidy receipts (if applicable), and programme cost centre financial statements.
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