How to Record the End-of-Day Cash Count and Night Safe Deposit
Transferring the day's cash takings from the store till to the bank account, moving between two asset accounts.
| Account Name | Type | Debit ($) | Credit ($) |
|---|---|---|---|
| Cash in Bank (Deposited) | Asset (+) | 4,850.00 | - |
| Cash in Hand (Store Till) | Asset (-) | - | 4,850.00 |
💡 Accountant's Note
The daily deposit transfers cash between two asset accounts — from the physical till to the bank account. This is not a revenue or expense event.
Practitioner & Systems Framework
💻 ERP Architecture
This is a pure balance sheet transfer — no P&L impact. The Cash in Hand account should reflect only the float remaining after the deposit (e.g., JOD 150 float for change). The deposit amount should match the POS Z-report net cash sales less the retained float. Any discrepancy is a Cash Over/Short entry (separate entry). The bank will typically credit the deposit the next business day — check for timing differences in the bank reconciliation.
⚠️ Audit Flags
Auditors will reconcile Cash in Hand at the year-end balance sheet date to confirm only the approved float amount remains. A large Cash in Hand balance at year-end (suggesting deposits were not made) is a significant cash management control weakness. Missing deposit records for specific days may indicate unreported cash sales.
📄 Required Documentation
Daily cash count sheet (signed by cashier and manager), POS Z-report for the day, bank deposit slip, bank statement confirming receipt of deposit the following day, and Cash in Hand float policy document.
Automate this entry with the JEH Accounting Suite
Stop doing manual entry. Our VBA-powered ERP automatically generates your ledgers, Trial Balance, and Financial Statements.
No Subscriptions. Own your data.
Expert Analysis by Qusai Ahmad
General Accountant Supervisor & IFRS Specialist
Specialized in SAP GUI automation and Middle Eastern tax compliance. Building digital tools for the next generation of finance leaders.