How to Record OCONUS Defense Visa Fees
Recording the costs of obtaining business or work visas for employees deploying to OCONUS (Outside Continental United States) locations.
| Account Name | Type | Debit ($) | Credit ($) |
|---|---|---|---|
| Allowable Direct Travel Costs | Debit | 850.00 | - |
| Accounts Payable | Credit | - | 850.00 |
💡 Accountant's Note
Visa fees and associated processing costs for contract performance in foreign locations are generally allowable as direct travel costs if specified in the contract or as indirect costs if they benefit multiple contracts.
Practitioner & Systems Framework
💻 ERP Architecture
Directly charge these to the specific project task code associated with the OCONUS deployment.
⚠️ Audit Flags
Charging visas to a direct contract when the employee is working on a generic 'Bid and Proposal' effort.
📄 Required Documentation
Visa application receipts, proof of payment, and deployment orders or LOA (Letter of Authorization).
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Discussion & Community Questions
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