How to Record DCAA Document Retrieval Costs
Accounting for the costs of retrieving archived records from off-site storage to support a DCAA audit.
| Account Name | Type | Debit ($) | Credit ($) |
|---|---|---|---|
| G&A - Audit Support Services (Allowable) | Expense | 1,200.00 | - |
| Accounts Payable | Liability | - | 1,200.00 |
💡 Accountant's Note
Costs incurred for the retrieval and transport of records requested by DCAA during an audit are allowable administrative costs and should be recorded in the G&A pool.
Practitioner & Systems Framework
💻 ERP Architecture
Tag vendor invoices from storage facilities with a 'DCAA Audit Support' project code.
⚠️ Audit Flags
High volume of retrieval fees without a concurrent audit notification letter.
📄 Required Documentation
DCAA document request list (DRL) and the storage facility invoice detailing the box retrieval.
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